Eliminating the Duplication of Effort with HR Software

Eliminating the Duplication of Effort with HR Software

Data entry is a time-consuming process that continuously weighs down HR, and restricts their ability to perform their core responsibilities or play a part in strategy formulation. This process is especially tire some when HR professionals have to manually enter the same data over, and over again. This duplication of effort is not only a waste of time and resources, but can also strongly impact the satisfaction and engagement levels of employees tasked with imputing hundreds, if not thousands, of numbers into spreadsheets and internal systems.

To rid HR of this duplication of effort and free them from redundant data entry, innovative nonprofit organizations are implementing unified HR solutions that automate, streamline, and expedite the data entry process. With more time on their hands, HR can play a more significant role within their organization, helping C-Suite executives develop, implement, and execute strategies that foster organizational growth and stability.

Here are a few areas in which the duplication of effort is eliminated through the use of modern HR software:

Processing payroll is a painstaking process for an organization’s HR department, especially for organizations that with separate, disconnected HR and Payroll systems. This leads to hours of manual integration and adjustments that can force HR into a standstill.  In some cases, organizations delegate this task to a single employee, who in turn spends days at a time calculating, entering, and reviewing payroll for an entire workforce. This process is also prone to human error, which can cost organizations valuable time and money.

For many organizations, this is the way it’s always been. Besides, what’s a couple days of hard work each payroll period? Unfortunately, many executives are unaware of the benefits they’ll experience from a fully integrated HR and Payroll software solution. Streamlining the payroll process and allowing information to flow seamlessly throughout a unified system will eliminate human error, and will strip HR from the task of delegating countless hours each month towards repetitive data entry.

Shift Differentials
Many organizations, especially those in the Health and Human Services and Education sectors, consist of employees that work at multiple shifts at various pay rates. In such organizations, it’s common for shifts to overlap, forcing HR to have to calculate shift differentials. This is a complex, complicated process if done manually, and leaves plenty of room for error when calculating shift differentials for multiple employees at a time. This can be an extremely time-consuming process, and rushing it could lead to incorrect employee compensation.

Fortunately, sophisticated HR and Payroll solutions automate the shift differential calculation process every pay period in a matter of seconds, ensuring that all employees are compensated correctly and no mistakes are made. By streamlining this process, HR can better allocate their time towards more important tasks and responsibilities that impact their organization in a more significant way. Instead of being bogged down by performing the same manual calculations for hundreds of employees each pay period, HR can shift their focus towards efforts such as recruiting top talent, retaining top performers, and developing organizational strategies.

Tax season is taxing on HR, no pun intended. Filling out, reviewing, filing, and organizing paperwork for an entire workforce can be both physically and mentally draining, especially considering the fines and penalties that come with careless errors during this process. This is extremely relevant for HR departments that are tasked with handling this process manually. Having to fill in boxes on employee W-2s by hand for hundreds of workers at a time is not only repetitive and tedious, but is also a complete waste of HR’s time considering this duplication of effort can be automated by the use of HR software.

Today’s HR departments shouldn’t have to dread tax season, nor should they require their employees to spend hours on end filling out paperwork that can be completed instantly with the use of modern technology. Advanced HR and Payroll systems handle wage garnishments, liens, and other payroll dedications automatically so HR doesn’t have to.

Employee Coding
An effective new hire onboarding program is crucial to employee engagement. According to a recent study by Glint, 40% of employees that experienced a poor onboarding experienced reported feeling disengaged after three months. Organizations need to be able to expedite the onboarding process with innovation and efficiency. Unfortunately, many employee-based HR systems require HR to manually code an employee every time an employee assumes a position within the organization. This process is even required when an existing employee to another position within the same department. This process takes up time, and can be frustrating when having to code multiple employees at once.

This duplication of effort can be solved by Position Control. With a Position Control based system, positions are precoded and preloaded with attributes that are simply inherited by employees when they assume a new role within their organization. Attributes like credential requirements, GL coding, program, location, funding source, and more can be easily assigned to each position before an employee steps foot into the office. This saves HR time, and allows new hires to begin executing their new responsibilities immediately.

HR already has a lot on their plate, and the duplication of effort that HR professionals experience week in and week out restricts the amount of influence they have on organizational strategy. Experts agree that C-Suite can greatly benefit from the help of HR. By freeing HR of repetitive data entry, they’ll finally be able to utilize and apply their unparalleled workforce insight in a more productive, powerful manner.

This DATIS Blog was written by James Clark, DATIS, on December 11th, 2017 and may not be re-posted without permission.

Written by James Clark