One of the most daunting tasks for an organization is a major software implementation. Although there are a myriad of long-term benefits, sometimes they can seem far off. This negative perception can lead organizations to avoid the process overall.
There is no doubt that software implementations can be overwhelming. However, there are some things an organization can do to promote a smooth transition. First and foremost, it is important to bring the right people together to create a project team and plan of action. By assembling a cross-departmental implementation team within your organization, the process can be efficient and effective while making a world of difference for your organization.
Each department within your organization has a specialized role for an HRIS implementation.
The HR department must clarify the features, functions, and benefits desired before choosing a new system. By defining these elements at the beginning of the process, the software can be tailored with the right tools to aid your organization. Before, during, and after the system implementation, it is important that HR maintains an open line of communication with the entire organization in order to keep all employees on the same page during the process.
The IT department’s role in the implementation is to work with the vendor, whether it be virtually or on site, for a smooth integration and migration from any older systems, as well as ensuring that the organization’s necessary specifications are being met. By simplifying and streamlining systems and avoiding ‘data dumping’, the other departments will have access to accurate, real-time data, while also keeping the information safe and secure.
Finance is known for their monetary presence within the organization. Therefore, it is important for this department to be present within the implementation team. Finance should have access to all information required for labor costs, trends, and analysis. Therefore, they are a key player in the integration of systems and data to ensure the payroll functionality is sufficient. Finance should also create a budget, so all departments have access to the financial plan, reducing any financial discrepancies.
Through collaboration and teamwork, the implementation team can help diminish the concerns that typically arise when considering the implementation of a new software. With a divide-and-conquer strategy each department will contribute to the success of the implementation. Stop kicking the can down the road, and implement the right software that works for your organization today.