Why Position Control is Crucial for Human Services Organizations

Why Position Control is Crucial for Human Services Organizations

Position control is not well known or understood by many. Most HRIS systems are employee based systems rather than position control based systems. Position control differs greatly from position management and position tracking, which enable a fraction of functionality and benefits.  This begs the question, why is Position Control so important?

Conceptually position control abstracts the employee from the organization and represents the organization by position or job. Traditional position management or position tracking systems are bolt-on applications or rudimentary functionality that allows for tracking of basic information such as who has occupied a position or perhaps the budgeted amount for a position. True Position Control is much more powerful than that. Position Control allows for a “profile with attributes,” which are date or calendar driven and tracked over time.

Inheritable Attributes

  • Organization Levels (such as Cost Center, Funding Source, Program)
  • FLSA Status
  • FTE Equivalent
  • Allocations
  • General Ledger Coding and Mapping
  • Job Description
  • Reporting Hierarchy
  • Credential Requirements
    • Education
    • Skills
    • Licenses
    • Registrations
    • Fitness

With position control you have a one-time setup of all of these attributes and as employees cycle in and out of the positions, they inherit the attributes of the position to allow for easy tracking and ensured compliance.

The Benefits of Position Control

Position control acts as the core of an HR and Payroll system, providing users with the following benefits:

  • Transparency
  • Control
  • Compliance
  • Consistency
  • Metrics Driven Reporting
  • Automation
  • Financial Management
  • Planning and Budgeting
  • Vacancy Tracking
  • Streamlines Recruiting

The benefits outlined above are near impossible to achieve when utilizing manual processes and are often absent from a traditional employee based HRIS system. With position control, managing your workforce has never been easier . Budgeted positions and position allocations can easily be compared against actuals, and vacancies are easily identified. Last but not least, since positions report to other positions, the system doesn’t break when an employee is terminated or a position is vacant – the integrity remains intact.

Written by Erik Marsh

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